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Oversight Workflows

19 author-maintained oversight workflow records with descriptions, steps, escalation targets, deadlines, responsible parties, dates, documents, and related statutes.

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Record 1

Federal FOIA Component-Routing Ladder (OIP Redirect Playbook) — Active - Template — ABI Resources Oversight Desk

Name: Federal FOIA Component-Routing Ladder (OIP Redirect Playbook)
Is Master Template: true
Escalation Targets: DOJ Civil Rights Division FOIA; DOJ OIP (appeals); OGIS; U.S. District Court (FOIA)
Deadlines: FOIA: 20 working days for initial determination (5 U.S.C. § 552(a)(6)(A)); Appeal timing per agency letter

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Name: Federal FOIA Component-Routing Ladder (OIP Redirect Playbook)
Is Master Template: true
Escalation Targets: DOJ Civil Rights Division FOIA; DOJ OIP (appeals); OGIS; U.S. District Court (FOIA)
Deadlines: FOIA: 20 working days for initial determination (5 U.S.C. § 552(a)(6)(A)); Appeal timing per agency letter
Description: Workflow to operationalize DOJ OIP 'no records' response by routing requests to the correct DOJ components (e.g., Civil Rights Division) and preserving exhaustion evidence.
Workflow Steps: 1) Preserve OIP final response + hash; 2) Identify component(s) named in OIP letter; 3) File component FOIA with same scope; 4) Track statutory deadlines; 5) File appeal/OGIS mediation; 6) Prepare complaint if constructive denial.
Status: Active - Template
Responsible Party: ABI Resources Oversight Desk
Start Date: 2024-12-04
End Date: 2026-12-31
Related Statutes: 5 U.S.C. § 552; 28 C.F.R. Part 16; DOJ FOIA regs; OGIS (5 U.S.C. § 552(h))
ID: 31ecad50-b0d1-4580-9382-eaf06f507523
Created Date: 2026-01-02T15:22:56Z
Updated Date: 2026-01-05T13:00:55Z
Owner: 1b4b4cad-434d-4a6b-83ea-3387a5880fc6

Record 2

Federal Docket Status Tracker + Escalation Ladder (DOJ/FBI/OIG/CMS) — Active — ABI Resources Oversight Team

Name: Federal Docket Status Tracker + Escalation Ladder (DOJ/FBI/OIG/CMS)
Is Master Template: true
Escalation Targets: DOJ Civil Rights Division; FBI Public Corruption; HHS OIG Hotline; CMS Medicaid Integrity Group; Congressional oversight offices
Deadlines: FOIA: 20 working days for determination; OIG hotline: confirm receipt within 14 days (target); OSC: 120 days (where applicable).

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Name: Federal Docket Status Tracker + Escalation Ladder (DOJ/FBI/OIG/CMS)
Is Master Template: true
Escalation Targets: DOJ Civil Rights Division; FBI Public Corruption; HHS OIG Hotline; CMS Medicaid Integrity Group; Congressional oversight offices
Deadlines: FOIA: 20 working days for determination; OIG hotline: confirm receipt within 14 days (target); OSC: 120 days (where applicable).
Description: Maintains a single source of truth for federal intake receipts, milestone dates, and follow-ups for multi-agency matters.
Workflow Steps: 1) Create tracker row per agency intake; 2) Save proof of submission (screenshots, certified mail, portal confirmations); 3) Set follow-up cadence (14/30/60 days); 4) If no response, file FOIA for intake logs; 5) If obstruction/spoliation indicators, attach 18 U.S.C. §1519 memo; 6) Update investigation record with milestones; 7) Generate weekly internal status brief.
Status: Active
Responsible Party: ABI Resources Oversight Team
Start Date: 2026-01-02
Related Statutes: 5 U.S.C. § 552(a)(6)(A)(i); 18 U.S.C. § 1519; 31 U.S.C. § 3729; 31 U.S.C. § 3730(h)
ID: 35d7c7f9-53db-4587-ba88-d5ed4a6ea203
Created Date: 2026-01-02T15:22:56Z
Updated Date: 2026-01-02T15:22:56Z
Owner: 1b4b4cad-434d-4a6b-83ea-3387a5880fc6

Record 3

Federal Investigation Case Management - DOJ — In Progress - Active Investigation — ABI Resources Legal & Advocacy

Name: Federal Investigation Case Management - DOJ

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Name: Federal Investigation Case Management - DOJ
Description: Workflow for managing the submission and ongoing tracking of federal complaints related to Medicaid fraud and retaliation against brain injury survivors.
Workflow Steps: Complaint drafting; Evidence attachment; Submission to Department of Justice; Follow-up communications; Status monitoring; Internal reporting.
Status: In Progress - Active Investigation
Responsible Party: ABI Resources Legal & Advocacy
Start Date: 2021-10-01
End Date: 2025-12-31
Document URL: https://ctbraininjury.com/federal-complaint-doj-case-001.pdf
Related Statutes: 31 U.S.C. § 3730 (False Claims Act Enforcement); 18 U.S.C. § 1001 (False Statements); 42 U.S.C. § 1320a-7b (Anti-Kickback Statute)
ID: 38b47bf1-4603-49e9-91a7-e5e94f89d326
Created Date: 2025-12-07T21:01:09Z
Updated Date: 2025-12-07T21:01:09Z
Owner: 1b4b4cad-434d-4a6b-83ea-3387a5880fc6

Record 4

Emergency Medicaid Service Cut Response (Aid Continuation + ADA/504) — Active — ABI Resources Waiver Advocacy Unit

Name: Emergency Medicaid Service Cut Response (Aid Continuation + ADA/504)
Is Master Template: true
Escalation Targets: CT DSS Fair Hearing Unit; CMS; HHS OCR; State Ombudsman/Disability Rights (as applicable)
Deadlines: Immediate: same day notice received; Hearing request windows vary; Aid continuation deadlines often short (verify on notice).

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Name: Emergency Medicaid Service Cut Response (Aid Continuation + ADA/504)
Is Master Template: true
Escalation Targets: CT DSS Fair Hearing Unit; CMS; HHS OCR; State Ombudsman/Disability Rights (as applicable)
Deadlines: Immediate: same day notice received; Hearing request windows vary; Aid continuation deadlines often short (verify on notice).
Description: Rapid-response workflow when Medicaid-funded ABI services are reduced/terminated without adequate notice or due process protections.
Workflow Steps: 1) Preserve notice (scan + hash); 2) Confirm effective date and deadline for continuation; 3) File fair hearing request; 4) Request aid continuation; 5) If medically urgent, file expedited request and provider letter; 6) Parallel OCR complaint if disability discrimination/segregation risk; 7) Track 42 C.F.R. §431.210 compliance; 8) Update evidence vault and timeline.
Status: Active
Responsible Party: ABI Resources Waiver Advocacy Unit
Start Date: 2026-01-02
Related Statutes: 42 C.F.R. § 431.210; 42 U.S.C. § 12132; 29 U.S.C. § 794; 42 U.S.C. § 1396a(a)(3)
ID: 46e33185-d873-4f35-8c07-3b60188c40b0
Created Date: 2026-01-02T15:22:56Z
Updated Date: 2026-01-02T15:22:56Z
Owner: 1b4b4cad-434d-4a6b-83ea-3387a5880fc6

Record 5

WF-FOIA-ACCOM-001 | ADA/504 Accommodation Enforcement Ladder (No-Portals Protocol) — Active - Template — David Medeiros / ABI Resources

Name: WF-FOIA-ACCOM-001 | ADA/504 Accommodation Enforcement Ladder (No-Portals Protocol)
Is Master Template: true
Escalation Targets: CT FOI Commission; HHS OCR; DOJ CRT ADA; Agency ADA Coordinators; Agency FOIA Public Liaison; OGIS (federal)
Deadlines: CT: 4 business days deemed denial for FOIC appeal trigger; Fed: 20 working days determination; OGIS mediation optional

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Name: WF-FOIA-ACCOM-001 | ADA/504 Accommodation Enforcement Ladder (No-Portals Protocol)
Is Master Template: true
Escalation Targets: CT FOI Commission; HHS OCR; DOJ CRT ADA; Agency ADA Coordinators; Agency FOIA Public Liaison; OGIS (federal)
Deadlines: CT: 4 business days deemed denial for FOIC appeal trigger; Fed: 20 working days determination; OGIS mediation optional
Description: Standard escalation ladder when an agency ignores or undermines a disability accommodation request for accessible FOIA delivery (e.g., insisting on portals, paper, or complex systems).
Workflow Steps: 1) Include accommodation clause (email-only or plain-text body + accessible PDF); 2) Log request timestamp + hash; 3) If portal used, send immediate written objection + alternative format request; 4) Trigger CT FOIC appeal or FOIA administrative appeal; 5) File OCR/DOJ ADA complaint with evidence packet; 6) Preserve for litigation (FRE 901).
Status: Active - Template
Responsible Party: David Medeiros / ABI Resources
Start Date: 2024-10-01
End Date: 2026-12-31
Related Statutes: Conn. Gen. Stat. § 1-206; 5 U.S.C. § 552; ADA Title II (42 U.S.C. § 12132); 28 C.F.R. § 35.160; 29 U.S.C. § 794
ID: 4982e6c6-51f8-49dd-88e9-f95f9c91e793
Created Date: 2026-01-05T13:00:30Z
Updated Date: 2026-01-05T13:00:30Z
Owner: 1b4b4cad-434d-4a6b-83ea-3387a5880fc6

Record 6

WF-CONSULT-001 | Consultant Records Preservation Protocol (Accenture/Manatt) — Active - Template — David Medeiros / ABI Resources

Name: WF-CONSULT-001 | Consultant Records Preservation Protocol (Accenture/Manatt)
Is Master Template: true
Escalation Targets: CT DSS; CT OPM; State Auditors; CT Attorney General (MFCU); CMS; HHS OIG
Deadlines: Immediate preservation notice; CT FOIC appeal trigger per § 1-206; federal FOIA 20 working days

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Name: WF-CONSULT-001 | Consultant Records Preservation Protocol (Accenture/Manatt)
Is Master Template: true
Escalation Targets: CT DSS; CT OPM; State Auditors; CT Attorney General (MFCU); CMS; HHS OIG
Deadlines: Immediate preservation notice; CT FOIC appeal trigger per § 1-206; federal FOIA 20 working days
Description: Workflow to obtain contracts, SOWs, deliverables, and communications with consultants tied to Medicaid policy design, including ABI waiver.
Workflow Steps: 1) Request contract + SOW + invoices + deliverables + communications; 2) Identify custodians (procurement, IT, program); 3) Demand export in native formats where possible; 4) Log chain-of-custody and hash; 5) If redactions, request Vaughn-style index (federal) or statutory exemption basis (state); 6) Escalate to auditors/OIG where spending is implicated.
Status: Active - Template
Responsible Party: David Medeiros / ABI Resources
Start Date: 2024-10-29
End Date: 2026-12-31
Related Statutes: Conn. Gen. Stat. § 1-200 et seq.; 5 U.S.C. § 552; State procurement rules; 18 U.S.C. § 1519 (if destruction tied to federal matter)
ID: 582bd2f4-5163-48e8-94c6-74f6400b15ae
Created Date: 2026-01-05T13:00:30Z
Updated Date: 2026-01-05T13:00:30Z
Owner: 1b4b4cad-434d-4a6b-83ea-3387a5880fc6

Record 7

WF-CONSULT-001 | Consultant Records Preservation Protocol (Accenture/Manatt) — Active - Template — David Medeiros / ABI Resources

Name: WF-CONSULT-001 | Consultant Records Preservation Protocol (Accenture/Manatt)
Is Master Template: true
Escalation Targets: CT DSS; CT OPM; State Auditors; CT Attorney General (MFCU); CMS; HHS OIG
Deadlines: Immediate preservation notice; CT FOIC appeal trigger per § 1-206; federal FOIA 20 working days

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Name: WF-CONSULT-001 | Consultant Records Preservation Protocol (Accenture/Manatt)
Is Master Template: true
Escalation Targets: CT DSS; CT OPM; State Auditors; CT Attorney General (MFCU); CMS; HHS OIG
Deadlines: Immediate preservation notice; CT FOIC appeal trigger per § 1-206; federal FOIA 20 working days
Description: Workflow to obtain contracts, SOWs, deliverables, and communications with consultants tied to Medicaid policy design, including ABI waiver.
Workflow Steps: 1) Request contract + SOW + invoices + deliverables + communications; 2) Identify custodians (procurement, IT, program); 3) Demand export in native formats where possible; 4) Log chain-of-custody and hash; 5) If redactions, request Vaughn-style index (federal) or statutory exemption basis (state); 6) Escalate to auditors/OIG where spending is implicated.
Status: Active - Template
Responsible Party: David Medeiros / ABI Resources
Start Date: 2024-10-29
End Date: 2026-12-31
Related Statutes: Conn. Gen. Stat. § 1-200 et seq.; 5 U.S.C. § 552; State procurement rules; 18 U.S.C. § 1519 (if destruction tied to federal matter)
ID: 66f959da-435f-4bbd-bd4e-bdb9e36eeb5c
Created Date: 2026-01-06T11:05:55Z
Updated Date: 2026-01-06T11:05:55Z
Owner: 1b4b4cad-434d-4a6b-83ea-3387a5880fc6

Record 8

WF-REGISTRY-001 | ABI Waiver Provider Registry Transparency Protocol — Active - Template — David Medeiros / ABI Resources

Name: WF-REGISTRY-001 | ABI Waiver Provider Registry Transparency Protocol
Is Master Template: true
Escalation Targets: CT DSS FOIA Officer; CMS FOIA; CMS Medicaid & CHIP Operations; CT FOI Commission; HHS OCR
Deadlines: CT: 4 business days (deemed denial trigger); Fed: 20 working days (determination); rolling follow-up every 14 days

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Name: WF-REGISTRY-001 | ABI Waiver Provider Registry Transparency Protocol
Is Master Template: true
Escalation Targets: CT DSS FOIA Officer; CMS FOIA; CMS Medicaid & CHIP Operations; CT FOI Commission; HHS OCR
Deadlines: CT: 4 business days (deemed denial trigger); Fed: 20 working days (determination); rolling follow-up every 14 days
Description: Workflow to obtain, validate, and publish a provider registry/directory for the ABI Waiver in a way that supports beneficiary choice and ADA-accessible navigation.
Workflow Steps: 1) Request provider registry + maintenance SOP + complaint/discipline logs; 2) Request machine-readable format (CSV) + plain-language directory; 3) Validate completeness (compare across sources); 4) If missing, demand sworn explanation of search + custodians; 5) Escalate to FOIC/OGIS; 6) Use outputs to guide beneficiary choice and provider access navigation.
Status: Active - Template
Responsible Party: David Medeiros / ABI Resources
Start Date: 2024-11-27
End Date: 2026-12-31
Related Statutes: 42 U.S.C. § 1396a(a)(23); 5 U.S.C. § 552; Conn. Gen. Stat. § 1-200 et seq.; ADA Title II
ID: 6816c72d-1335-423e-aa69-2df6c3d5f301
Created Date: 2026-01-05T13:00:30Z
Updated Date: 2026-01-05T13:00:30Z
Owner: 1b4b4cad-434d-4a6b-83ea-3387a5880fc6

Record 9

Whistleblower Protection Protocol Implementation — Ongoing - Active Monitoring — David Medeiros / Whistleblower Support Team

Name: Whistleblower Protection Protocol Implementation

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Name: Whistleblower Protection Protocol Implementation
Description: Establishment and ongoing review of protocols to ensure the safety and legal protection of whistleblowers involved in exposing Medicaid fraud.
Workflow Steps: Legal counsel consultation; Threat assessment; Security measures implementation; Advocacy for federal protection; Regular check-ins with whistleblowers.
Status: Ongoing - Active Monitoring
Responsible Party: David Medeiros / Whistleblower Support Team
Start Date: 2020-06-01
End Date: 2026-06-01
Related Statutes: 5 U.S.C. § 2302 (Whistleblower Protection Act); 31 U.S.C. § 3730(h) (False Claims Act Retaliation); 18 U.S.C. § 1513 (Retaliation Against a Witness)
ID: 959d583d-252b-4eef-817d-c83bfe23b75f
Created Date: 2025-12-07T21:01:09Z
Updated Date: 2026-01-05T13:01:23Z
Owner: 1b4b4cad-434d-4a6b-83ea-3387a5880fc6

Record 10

Medicaid Fair Hearing Process (Federal Baseline) — Active — State Medicaid Agencies (primary), Centers for Medicare & Medicaid Services (oversight)

Name: Medicaid Fair Hearing Process (Federal Baseline)
Is Master Template: true
Escalation Targets: State Medicaid Agency Director, CMS Regional Office, HHS Office of Inspector General
Deadlines: Request within 90 days of adverse action; Decision within 90 days of request; Federal review within 60 days of state decision

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Name: Medicaid Fair Hearing Process (Federal Baseline)
Is Master Template: true
Escalation Targets: State Medicaid Agency Director, CMS Regional Office, HHS Office of Inspector General
Deadlines: Request within 90 days of adverse action; Decision within 90 days of request; Federal review within 60 days of state decision
Description: This workflow outlines the federal baseline rights and procedures for individuals seeking a fair hearing regarding adverse actions taken by state Medicaid agencies. It ensures due process and provides avenues for appeal and escalation to federal authorities, crucial for protecting vulnerable populations like brain-injury survivors.
Workflow Steps: 1. Beneficiary receives adverse action notice. 2. Beneficiary requests fair hearing. 3. State conducts hearing. 4. State issues decision. 5. Beneficiary appeals to federal level (if applicable).
Status: Active
Responsible Party: State Medicaid Agencies (primary), Centers for Medicare & Medicaid Services (oversight)
Start Date: 2023-01-01
End Date: 2024-12-31
Document URL: https://www.cms.gov/medicaid/medicaid-state-technical-assistance/fair-hearings-appeals
Related Statutes: 42 CFR Part 431 Subpart E (Fair Hearings); Social Security Act Title XIX
ID: a0ba474c-7216-47ba-a92e-ecb0bcc0cceb
Created Date: 2025-12-09T14:34:49Z
Updated Date: 2025-12-09T14:34:49Z
Owner: 1b4b4cad-434d-4a6b-83ea-3387a5880fc6

Record 11

Forensic Incident Report + Immutable Evidence Capture (ABI Waiver) — Active — ABI Resources Oversight Team

Name: Forensic Incident Report + Immutable Evidence Capture (ABI Waiver)
Is Master Template: true
Escalation Targets: CT DSS; CMS; HHS OCR; HHS OIG; DOJ Civil Rights Division; FBI (if fraud/retaliation indicators)
Deadlines: Internal: 24-48 hours from incident; FOIA: 20 working days (federal) where applicable; OCR: 180 days from discrimination (agency policy varies).

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Name: Forensic Incident Report + Immutable Evidence Capture (ABI Waiver)
Is Master Template: true
Escalation Targets: CT DSS; CMS; HHS OCR; HHS OIG; DOJ Civil Rights Division; FBI (if fraud/retaliation indicators)
Deadlines: Internal: 24-48 hours from incident; FOIA: 20 working days (federal) where applicable; OCR: 180 days from discrimination (agency policy varies).
Description: Standardized protocol to capture, hash, and preserve incident evidence (service denial, retaliation, abuse/neglect, fraud indicators) for Medicaid ABI Waiver cases.
Workflow Steps: 1) Open incident case file; 2) Capture who/what/when/where; 3) Attach contemporaneous records (notices, emails, call logs); 4) Generate SHA-256 + SHA3-512 hashes for each artifact; 5) Store originals in WORM repository; 6) Create redacted public copy; 7) Trigger escalation ladder based on statute pathway; 8) Update evidence card + timeline; 9) Schedule follow-up.
Status: Active
Responsible Party: ABI Resources Oversight Team
Start Date: 2026-01-02
Related Statutes: 42 C.F.R. § 431.210; 18 U.S.C. § 1519; 31 U.S.C. § 3730(h); 42 U.S.C. § 12132; 29 U.S.C. § 794
ID: aa5b93e3-5d3b-4db8-aea6-1b81bb7a8772
Created Date: 2026-01-02T15:22:56Z
Updated Date: 2026-01-02T15:22:56Z
Owner: 1b4b4cad-434d-4a6b-83ea-3387a5880fc6

Record 12

FOIA & State Public Records Request Processing — In Progress - Multiple Requests Pending — ABI Resources Research Team

Name: FOIA & State Public Records Request Processing

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Name: FOIA & State Public Records Request Processing
Description: Workflow for submitting, tracking, and managing Freedom of Information Act (FOIA) requests and state-level public records requests to obtain relevant government documents.
Workflow Steps: Identify target documents; Draft request letters; Submit requests; Track deadlines; Follow up on responses; Appeal denials; Document archiving.
Status: In Progress - Multiple Requests Pending
Responsible Party: ABI Resources Research Team
Start Date: 2022-01-10
End Date: 2024-12-31
Document URL: https://ctbraininjury.com/documents/foia-request-log-q3-2023.xlsx
Related Statutes: 5 U.S.C. § 552 (Freedom of Information Act); Conn. Gen. Stat. § 1-200 et seq. (Freedom of Information Act)
ID: b2b01d9d-1685-4072-b2e4-fe8f65284477
Created Date: 2025-12-07T21:01:09Z
Updated Date: 2025-12-07T21:01:09Z
Owner: 1b4b4cad-434d-4a6b-83ea-3387a5880fc6

Record 13

Connecticut Medicaid ABI Waiver Fraud Investigation — Completed - Submitted to DOJ — David Medeiros / ABI Resources Legal Team

Name: Connecticut Medicaid ABI Waiver Fraud Investigation

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Name: Connecticut Medicaid ABI Waiver Fraud Investigation
Description: Comprehensive investigation into systemic fraud and abuse within the Connecticut Medicaid Acquired Brain Injury (ABI) Waiver program, initiated by whistleblower David Medeiros.
Workflow Steps: Data collection; Witness interviews; Evidence compilation; Legal analysis; Report drafting; Submission to federal agencies.
Status: Completed - Submitted to DOJ
Responsible Party: David Medeiros / ABI Resources Legal Team
Start Date: 2020-03-15
End Date: 2021-09-30
Related Statutes: 42 U.S.C. § 1396a (Medicaid Act); 31 U.S.C. § 3729 (False Claims Act); Conn. Gen. Stat. § 17b-261 (Medicaid Program)
ID: b597692d-352c-4337-b0bd-78561e4daf15
Created Date: 2025-12-07T21:01:09Z
Updated Date: 2026-01-05T13:01:12Z
Owner: 1b4b4cad-434d-4a6b-83ea-3387a5880fc6

Record 14

CT FOI Act Records Request → 4-Business-Day Denial Trigger → FOIC Appeal (30-day) Ladder — Active — Oversight Lead

Name: CT FOI Act Records Request → 4-Business-Day Denial Trigger → FOIC Appeal (30-day) Ladder
Is Master Template: true
Escalation Targets: Agency FOI Officer; CT FOI Commission; CT OAG (as counsel for agencies)
Deadlines: CT FOI: denial in writing within 4 business days (or treated as denial); FOIC complaint generally within 30 days.

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Name: CT FOI Act Records Request → 4-Business-Day Denial Trigger → FOIC Appeal (30-day) Ladder
Is Master Template: true
Escalation Targets: Agency FOI Officer; CT FOI Commission; CT OAG (as counsel for agencies)
Deadlines: CT FOI: denial in writing within 4 business days (or treated as denial); FOIC complaint generally within 30 days.
Description: Standardized Connecticut FOI request workflow with a 4-business-day denial trigger and a 30-day FOIC appeal window; includes disability accommodation and public-interest fee waiver language.
Workflow Steps: 1) Draft request (scope + date ranges + formats). 2) Send to agency FOI email; request accessible electronic delivery. 3) Track 4 business days; if no response, treat as denial. 4) File FOIC complaint within 30 days; attach request and proof of submission. 5) Prepare for FOIC hearing; request orders and penalties where warranted. 6) If adverse, evaluate Superior Court appeal.
Status: Active
Responsible Party: Oversight Lead
Start Date: 2026-01-02
Related Statutes: Conn. Gen. Stat. Ch. 14 (FOI Act); ADA Title II; Section 504
ID: bd16e9f2-86ec-40a3-b93a-0618a24bc96b
Created Date: 2026-01-02T15:22:56Z
Updated Date: 2026-01-02T15:22:56Z
Owner: 1b4b4cad-434d-4a6b-83ea-3387a5880fc6

Record 15

WF-REGISTRY-001 | ABI Waiver Provider Registry Transparency Protocol — Active - Template — David Medeiros / ABI Resources

Name: WF-REGISTRY-001 | ABI Waiver Provider Registry Transparency Protocol
Is Master Template: true
Escalation Targets: CT DSS FOIA Officer; CMS FOIA; CMS Medicaid & CHIP Operations; CT FOI Commission; HHS OCR
Deadlines: CT: 4 business days (deemed denial trigger); Fed: 20 working days (determination); rolling follow-up every 14 days

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Name: WF-REGISTRY-001 | ABI Waiver Provider Registry Transparency Protocol
Is Master Template: true
Escalation Targets: CT DSS FOIA Officer; CMS FOIA; CMS Medicaid & CHIP Operations; CT FOI Commission; HHS OCR
Deadlines: CT: 4 business days (deemed denial trigger); Fed: 20 working days (determination); rolling follow-up every 14 days
Description: Workflow to obtain, validate, and publish a provider registry/directory for the ABI Waiver in a way that supports beneficiary choice and ADA-accessible navigation.
Workflow Steps: 1) Request provider registry + maintenance SOP + complaint/discipline logs; 2) Request machine-readable format (CSV) + plain-language directory; 3) Validate completeness (compare across sources); 4) If missing, demand sworn explanation of search + custodians; 5) Escalate to FOIC/OGIS; 6) Use outputs to guide beneficiary choice and provider access navigation.
Status: Active - Template
Responsible Party: David Medeiros / ABI Resources
Start Date: 2024-11-27
End Date: 2026-12-31
Related Statutes: 42 U.S.C. § 1396a(a)(23); 5 U.S.C. § 552; Conn. Gen. Stat. § 1-200 et seq.; ADA Title II
ID: c3e6dd26-d7f4-4aea-acc6-5ee924b362c9
Created Date: 2026-01-06T11:05:55Z
Updated Date: 2026-01-06T11:05:55Z
Owner: 1b4b4cad-434d-4a6b-83ea-3387a5880fc6

Record 16

Legislative Outreach for ABI Waiver Reform — Planning - Initial Outreach — David Medeiros / ABI Resources Advocacy

Name: Legislative Outreach for ABI Waiver Reform

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Name: Legislative Outreach for ABI Waiver Reform
Description: Initiative to engage with state and federal legislators to advocate for reforms in the Acquired Brain Injury (ABI) Waiver program and stronger protections for beneficiaries.
Workflow Steps: Policy research; Draft legislative proposals; Schedule meetings with lawmakers; Prepare advocacy materials; Lobbying efforts; Public awareness campaigns.
Status: Planning - Initial Outreach
Responsible Party: David Medeiros / ABI Resources Advocacy
Start Date: 2023-11-01
End Date: 2025-11-01
Related Statutes: 42 U.S.C. § 1396n (Medicaid Waivers); Americans with Disabilities Act (ADA); Rehabilitation Act of 1973
ID: c7f5752c-2992-4d7f-a9ae-3acf3e93385b
Created Date: 2025-12-07T21:01:09Z
Updated Date: 2026-01-05T13:01:25Z
Owner: 1b4b4cad-434d-4a6b-83ea-3387a5880fc6

Record 17

Federal FOIA Request for Medicaid ABI Waiver Data — Active Template — ABI Resources Research & Advocacy

Name: Federal FOIA Request for Medicaid ABI Waiver Data
Is Master Template: true
Escalation Targets: Agency FOIA Officer, Office of Government Information Services (OGIS), Federal Court
Deadlines: 20 business days for initial response; 10 business days for extension; 20 business days for appeal

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Name: Federal FOIA Request for Medicaid ABI Waiver Data
Is Master Template: true
Escalation Targets: Agency FOIA Officer, Office of Government Information Services (OGIS), Federal Court
Deadlines: 20 business days for initial response; 10 business days for extension; 20 business days for appeal
Description: Workflow for submitting Freedom of Information Act (FOIA) requests to federal agencies (e.g., CMS, HHS) to obtain data, records, and communications related to the Medicaid Acquired Brain Injury (ABI) Waiver program and related investigations.
Workflow Steps: Identify Target Agency & Records; Draft FOIA Request; Submit Request; Track & Follow-up; Appeal if Denied/Inadequate
Status: Active Template
Responsible Party: ABI Resources Research & Advocacy
Start Date: 2023-03-01
End Date: 2024-03-01
Related Statutes: 5 U.S.C. § 552 (Freedom of Information Act)
ID: c9b7ca14-2cd2-401c-9b81-50ea83750f3c
Created Date: 2025-12-09T21:47:41Z
Updated Date: 2026-01-05T13:01:14Z
Owner: 1b4b4cad-434d-4a6b-83ea-3387a5880fc6

Record 18

WF-FOIA-ACCOM-001 | ADA/504 Accommodation Enforcement Ladder (No-Portals Protocol) — Active - Template — David Medeiros / ABI Resources

Name: WF-FOIA-ACCOM-001 | ADA/504 Accommodation Enforcement Ladder (No-Portals Protocol)
Is Master Template: true
Escalation Targets: CT FOI Commission; HHS OCR; DOJ CRT ADA; Agency ADA Coordinators; Agency FOIA Public Liaison; OGIS (federal)
Deadlines: CT: 4 business days deemed denial for FOIC appeal trigger; Fed: 20 working days determination; OGIS mediation optional

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Name: WF-FOIA-ACCOM-001 | ADA/504 Accommodation Enforcement Ladder (No-Portals Protocol)
Is Master Template: true
Escalation Targets: CT FOI Commission; HHS OCR; DOJ CRT ADA; Agency ADA Coordinators; Agency FOIA Public Liaison; OGIS (federal)
Deadlines: CT: 4 business days deemed denial for FOIC appeal trigger; Fed: 20 working days determination; OGIS mediation optional
Description: Standard escalation ladder when an agency ignores or undermines a disability accommodation request for accessible FOIA delivery (e.g., insisting on portals, paper, or complex systems).
Workflow Steps: 1) Include accommodation clause (email-only or plain-text body + accessible PDF); 2) Log request timestamp + hash; 3) If portal used, send immediate written objection + alternative format request; 4) Trigger CT FOIC appeal or FOIA administrative appeal; 5) File OCR/DOJ ADA complaint with evidence packet; 6) Preserve for litigation (FRE 901).
Status: Active - Template
Responsible Party: David Medeiros / ABI Resources
Start Date: 2024-10-01
End Date: 2026-12-31
Related Statutes: Conn. Gen. Stat. § 1-206; 5 U.S.C. § 552; ADA Title II (42 U.S.C. § 12132); 28 C.F.R. § 35.160; 29 U.S.C. § 794
ID: d4e28f8a-8e21-45d5-8c19-a978f91c8108
Created Date: 2026-01-06T11:05:55Z
Updated Date: 2026-01-06T11:05:55Z
Owner: 1b4b4cad-434d-4a6b-83ea-3387a5880fc6

Record 19

ADA/Section 504 Federal Civil Rights Complaint — Active Template — ABI Resources Legal Team

Name: ADA/Section 504 Federal Civil Rights Complaint
Is Master Template: true
Escalation Targets: Office for Civil Rights (OCR), Department of Justice (DOJ) Civil Rights Division
Deadlines: 180 days from discrimination incident for OCR; 2 years for DOJ

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Name: ADA/Section 504 Federal Civil Rights Complaint
Is Master Template: true
Escalation Targets: Office for Civil Rights (OCR), Department of Justice (DOJ) Civil Rights Division
Deadlines: 180 days from discrimination incident for OCR; 2 years for DOJ
Description: Standardized workflow for filing federal civil rights complaints under ADA and Section 504 against state agencies or providers for discrimination against individuals with disabilities, particularly brain injury survivors.
Workflow Steps: Intake & Documentation; Complaint Drafting; Filing with OCR/DOJ; Follow-up & Investigation Support; Resolution/Litigation Prep
Status: Active Template
Responsible Party: ABI Resources Legal Team
Start Date: 2023-01-15
End Date: 2025-01-15
Related Statutes: Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973
ID: fbbe44c9-747a-4638-a4b6-8ede417ef1bf
Created Date: 2025-12-09T21:47:41Z
Updated Date: 2026-01-05T13:01:17Z
Owner: 1b4b4cad-434d-4a6b-83ea-3387a5880fc6